Real Estate

Real estate, renovations, and related topics


March 11, 2015

Architect Proposal
September 21, 2015 1:59 PM - BoerumHillScott
How does this proposal look?
Sorry for the formatting, the original looked much better.

I. SCOPE OF PROPOSED CONSTRUCTION
a. xxxxx is a 3-story row house with a commercial space on the 1st floor
and a duplex apartment on the upper 2 floors. The scope of work for this agreement
involves converting a single bathroom on the 3rd Floor into 2 full bathrooms. See
attached preliminary plans.

II. SCOPE OF SERVICES
a. Fixed Fee Services:
1. Base Plans & initial design.
a. Spot-measure to confirm important dimensions on the attached plans &
prepare base plans of the 3rd Floor.
b. Prepare Schematic plans showing 2 bathrooms: up to 3 schemes (there
may not be that many logical options).
2. BUILDING DEPARTMENT (“DoB”) submission:
a. Through Plan Approval:
(1) Coordinate an Asbestos Investigation by others. (This is required
for all filings. Cost is not included in our fees.)
(2) Prepare Plans & Forms; submit them to the Owner for review &
signatures.
(3) Submit signed forms & plans to the DoB for review. Meet with
the Plan Examiner to review the application, and obtain Plan
Approval from the DoB. This allows a contractor to obtain a
Construction Permit and begin the work.
Note: We will submit for a Same Day Approval but cannot
guarantee that the work will be approved in 1 day.
b. Post-Approval Services:
(1) Inspections (billed per inspection):
(a) Perform Inspections as required by the DoB.
(b) Arrange for & coordinate Special Inspections (by
independent agencies) as required by the DoB.
(2) Once the work is complete and inspection requirements have been
satisfied, Obtain a DoB Letter of Completion, which is the
Department’s official acknowledgment that the work has been
completed satisfactorily.
b. Hourly Services: is work not included above, including without limitation:
1. Further Design work. (Selection of materials, electrical plans, etc.)
2. Bidding/Negotiating: preparation of Bid/Construction documents, selection of
or negotiations with bidders &/or contractors, preparing contract/s, etc.
3. Construction Services (beyond the inspections required by DoB, which are
primarily intended to protect the public rather than owners.)
4. Involvement in contract disputes.

III. FEES & EXPENSES
Invoices are organized by the phases described above. Predictable phases will be billed on
a fixed fee basis; other phases will be billed on an hourly basis, as follows:
a. Fixed Fees:
Deposit, on Acceptance: . . . . . . . . . . $1,000.
1. Base Plans & Initial Design Hourly,. to a max of $1,000.
2. DoB: After Submission to the Building . . . . . . . . . . $2,000.
a. After Approval of Plans @ DoB (“BD”) . . . . . . . . . . $2,500.
b. After final Sign-off (“BD”) . . . . . . . . . . $ 500.
(1) Controlled Inspections: $500. each
(2) Special Inspections: $250. each
Notes: * BD fees include “expediting” services.
* The # of Controlled & Special
Inspections is determined by DoB.
-------------------------------------------------------------------------------------
Total Fixed Fees: . . . . . . . . . . $7,000.
b. Hourly Rates will be:
Firm Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $225.00/hour
Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200.00/hour
Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $175.00/hour
Progress Invoices will be mailed monthly unless otherwise arranged.
c. Reimbursable expenses will be billed at direct cost without markup. Examples include
but are not limited to:
1. Application, permit or filing fees
2. Printing, plotting & other reproduction costs.
3. Messenger services.
d. Invoices for services are due and payable upon receipt.


IV. REVISIONS, TERMINATION & MISCELLANEOUS
a. Revisions:
1. Except as noted, this Agreement may only be modified by written agreement.
2. The Scope of Proposed Construction and Architectural Services may be modified
by mutual agreement, including by verbal agreement. Modification-related
Services will be Additional Services unless otherwise agreed.
b. Termination:
1. This Agreement may be terminated by either party on 5 working days’ written
notice, including notice by email.
2. On termination, chargeable hours and expenses incurred prior to the date of
termination will be billed for all phases, at the agreed hourly rates. Total fees for
each phase shall not exceed any fixed fee for that phase.
3. On payment of outstanding invoices, Client/s shall be entitled to copies of all
drawings and other materials prepared under this Agreement.
c. Arbitration:
1. Any controversy or claim relating to this Agreement shall be settled by arbitration
in New York City in accordance with the Construction Industry rules of, and
conducted by, the American Arbitration Association (“AAA”).


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